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Administrative Assistant (Open Positions: 1)



Department: Monterey Bay Community Power
Job Status: Full-Time
Days Worked: Mon., Tue., Wed., Thu., Fri.
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Job Description

Summary

The Administrative Assistant provides administrative support to the office, reporting to the Director of Finance & Administrative Services. The Administrative Assistant is the first point of contact for Monterey Bay Community Power (MBCP) customers and the public.  Duties and responsibilities are to ensure that the front desk is professionally and efficiently staffed, while providing the highest quality standards for all administrative tasks. Customer service skill is essential for this position.  This is a 30 hours/week regular full-time non-exempt position. The employee should be open to work at least one evening late per month for monthly Board and Committee meetings. 

Job Description

The Administrative Assistant supports MBCP staff and works collaboratively with all MBCP teams to ensure smooth office operations, providing clerical and general administrative level duties such as front desk coverage, meeting and calendar coordination, materials preparation, and other related duties as assigned. 


Duties and Responsibilities:

Essential Duties and Responsibilities (Illustrative Only)

Greet and welcome guests, direct them to the appropriate person
Answer, screen and forward incoming phone calls; provide over-the-counter customer services
Schedule and set-up conference calls and web-based meetings (via conference phone, WebEx, GoToMeeting, etc.)
Receive, sort, deliver incoming mail; prepare packages for shipping
Order office supplies and keep inventory of stock
Update calendars and schedule meetings
Arrange travel and accommodations
Perform other clerical duties such as filing, photocopying, faxes
Run errands, prepare for company meetings, clean-up, etc.
Oversight of employee kitchen
Assist with general setup for board meetings
Assist with the compiling of marketing materials for outreach events
Perform other related duties as required

 

Supervisory Responsibilities

This position has no supervisory responsibility.


Knowledge, Skills and Abilities

Experience -

A combination of experience, education, and /or training which substantially demonstrates possession for the following knowledge, skills and abilities:

Knowledge of:
3-4 years proven work experience as a full-time administrative assistant Proficiency in Microsoft Office Suite (Office 365 preferred); Adobe experience a plus Customer service practices, principles, and techniques for dealing with the public in person and over the telephone regarding sensitive and/or confidential issues  Experience in creation of forms and working with document-archiving systems  Hands-on experience with office equipment: copiers, fax, printers, computers Solid written and verbal communications Business mathematics and financial record keeping and report production

Ability to:

Have a strong work ethic befitting a start-up environment
Ability to be resourceful, flexible and proactive
Retain and recall information to respond to inquiries, and efficiently search files and retrieve data
Organize, plan, and prioritize own workload and adjust to changes in workload and assignments to meet critical deadlines under pressure
Establish and maintain effective working relationships with those encountered during performance of duties
Understand information requests of others and respond courteously, efficiently, and accurately
Have high attention to detail with strong organizational skills 
Demonstrate integrity, patience, tact, and courtesy always
Take responsibility and work independently, as well as coordinate collaborative efforts with MBCP staff  
 

Willingness to: 

Work occasional afterhours or on weekends

Licenses/Certificates:

Requirement: Possession and continued maintenance of a valid class C California driver’s license, automobile insurance, and a safe driving record.  A DMV report may be required.  

Physical Requirements

The physical demands described here are representative of those required for the position.  Position requires sitting, walking, standing, bending, and twisting in the performance of daily activities.  The position requires hand manipulation and repetitive hand movement and fine coordination in using a computer keyboard.  The position requires near and far vision in reading reports and use of a computer.  Acute hearing is required in supporting meetings and providing phone and in-person customer service.  The position occasionally requires lifting and/or moving objects up to 40 pounds.  MBCP will make reasonable accommodation of the known physical or mental limitations of a qualified applicant with a disability upon request.

Additional Information

Location and Compensation:

MBCP is located in Monterey, California.  Employees are expected to work from the Corporate office. Compensation for this position is industry competitive and commensurate with experience, with a cap of $30.00 per hour. A prorated benefits package is also offered as part of employment.

Equal Employment Opportunity:

MBCP is an Equal Employment Opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

Application Special Instructions

Application Process:

The position is open until filled. To be considered for this position, please submit an application, detailed resume and cover letter.

Resumes will be screened in relation to the criteria outlined in the job description.  Candidates deemed to have relevant qualifications will be contacted.